• Arts-in-Education & Enrichment:
    Request for Services Digital Form Procedure


    Request for Services (RFS) Digital Form Submission:

    • Teachers and/or Principals enter school district arts-in-education and/or enrichment request for services through their specific district’s digital form found by clicking the corresponding school district link below.

    • Requests must be submitted at least 6 weeks prior to the event.  Approval will not be given by BOCES for a performance or event that has already taken place.

    • Form must be completed in one sitting.  Don’t forget to click “Submit."

    If form submission was successful:

    • Email address entered in the digital form will receive notification.

    • All administrators required for the approval process will be notified of the request via email.

    Payment Process:

    • Once approved by all necessary district and BOCES personnel, BOCES will begin the payment process.

    • Once request for services is approved by BOCES, only BOCES is responsible for payments.  Under NO circumstances should the school district/teacher/school organization/parent pay directly. 

    • Please note: It is the district’s responsibility to notify the Office of Enrichment at 315-867-2077 immediately, if for some reason the event is cancelled or does not occur as scheduled. We will process paperwork for payment unless we hear otherwise from you.

    Reminders:

    • The teacher/principal/district is responsible for making reservations and arrangements.

    • Things to ask when scheduling event:

      • Name, address, phone #, and/or email of contact person for billing.

      • If the vendor supplies an invoice number, order number, payment deadline, and/or billing contact be sure to include that information in area provided in the digital request form.

      • Does vendor/presenter accept purchase orders to be paid within 30 days after the event?

      • If PO’s are not accepted, ask when payment is expected.


    Ask for an invoice - invoice must be made out to Herkimer BOCES (referencing the school district) - (or ask vendor to) send invoice directly to kholtz@herkimer-boces.org or Herkimer BOCES, 352 Gros Blvd, Herkimer, NY 13350, Attn: Arts-in-Ed.

    Request for Services Digital Forms by School District: