ARTS-IN-EDUCATION & ENRICHMENT:
REQUEST FOR SERVICES DIGITAL FORM PROCEDURE
Request for Services (RFS) Digital Form Submission:
Teachers and/or Principals enter school district arts-in-education and/or enrichment request for services through their specific district’s digital form found by clicking the corresponding school district link below.
Requests must be submitted at least 6 weeks prior to the event. Approval will not be given by BOCES for a performance or event that has already taken place.
Form must be completed in one sitting. Don’t forget to click “Submit."
If form submission was successful:
Email address entered in the digital form will receive notification.
All administrators required for the approval process will be notified of the request via email.
Once approved by all necessary district and BOCES personnel, BOCES will begin the payment process.
Once request for services is approved by BOCES, only BOCES is responsible for payments. Under NO circumstances should the school district/teacher/school organization/parent pay directly.
Please note: It is the district’s responsibility to notify the Office of Enrichment at 315-867-2077 immediately, if for some reason the event is cancelled or does not occur as scheduled. We will process paperwork for payment unless we hear otherwise from you.
The teacher/principal/district is responsible for making reservations and arrangements.
Things to ask when scheduling event:
Name, address, phone #, and/or email of contact person for billing.
If the vendor supplies an invoice number, order number, payment deadline, and/or billing contact be sure to include that information in area provided in the digital request form.
Does vendor/presenter accept purchase orders to be paid within 30 days after the event?
If PO’s are not accepted, ask when payment is expected.
Ask for an invoice - invoice must be made out to Herkimer BOCES (referencing the school district) - (or ask vendor to) send invoice directly to email@example.com or Herkimer BOCES, 352 Gros Blvd, Herkimer, NY 13350, Attn: Arts-in-Ed.
Request for Services Digital Forms by School District: