Arts-in-Education & Enrichment:
Request for Services Digital Form Procedure
Request for Services (RFS) Digital Form Submission:
- Teachers and/or Principals enter school district arts-in-education and/or enrichment request for services through their specific district’s digital form found by clicking the corresponding school district link below.
- Requests must be submitted at least 6 weeks prior to the event. Approval will not be given by BOCES for a performance or event that has already taken place.
- Form must be completed in one sitting. Don’t forget to click “Submit."
If form submission was successful:
- Email address entered in the digital form will receive notification.
- All administrators required for the approval process will be notified of the request via email.
- Once approved by all necessary district and BOCES personnel, BOCES will begin the payment process.
- Once request for services is approved by BOCES, only BOCES is responsible for payments. Under NO circumstances should the school district/teacher/school organization/parent pay directly.
- Please note: It is the district’s responsibility to notify the Office of Enrichment at 315-867-2077 immediately, if for some reason the event is cancelled or does not occur as scheduled. We will process paperwork for payment unless we hear otherwise from you.
- The teacher/principal/district is responsible for making reservations and arrangements.
- Things to ask when scheduling event:
- Name, address, phone #, and/or email of contact person for billing.
- If the vendor supplies an invoice number, order number, payment deadline, and/or billing contact be sure to include that information in area provided in the digital request form.
- Does vendor/presenter accept purchase orders to be paid within 30 days after the event?
- If PO’s are not accepted, ask when payment is expected.
Ask for an invoice - invoice must be made out to Herkimer BOCES (referencing the school district) - (or ask vendor to) send invoice directly to firstname.lastname@example.org or Herkimer BOCES, 352 Gros Blvd, Herkimer, NY 13350, Attn: Arts-in-Ed.
Request for Services Digital Forms by School District: