BUSINESS AND FINANCIAL AFFAIRS
GENERAL SERVICES
Printing
This service provides reproductions from user-supplied copy. Printing capabilities range from small quick copy duplication to high-volume, high-quality orders including multiple colors. A complete variety of paper, card and envelope stock is maintained.
Bindery services include spiral, plastic and thermal bindings as well as stapling. Folding, perforating, hole-punching and a number of other job finishing applications are also available.
Courier Service
The Courier Service provides daily delivery and pickup for BOCES programs and component school districts in Herkimer and Oneida counties. This service facilitates the transportation of curriculum resources (books, DVDs, CDs, etc.), sheet music, interlibrary loan of books, intra- and inter-school mail, distance learning course materials, equipment repaired by Technical Repair Service and school district printing from the BOCES printing shops.
Central Business Office
Contact: Stephen Coupe, 315-867-2071
The Central Business Office offers the district a cost-effective system for several functions of the school business office such as payroll, accounts payable, purchase order creation, encumbrance accounting.
It is staffed by account clerks, all of whom are trained in all aspects of the business office operation.
The Central Business Office provides the school district with regular biweekly payroll, bank reconciliation, trust and agency transfers, and federal and state reports. Other financial services are provided such as trial balances, revenue reports, vendor checks, board reports, warrants, financial statements and check reconciliations.
Medicaid Billing
Contact: Stephen Coupe, 315-867-2071
This service offers collation, assembly of billing documents, data entry, data transmission and reconciliation of billing for participating districts.
BUSINESS OFFICE FUNCTIONS
Records Management
For more than 20 years, the Herkimer BOCES and its component districts have had a records management program in order to prevent the duplication of services and provide for optimal cost effectiveness, consistency and quality in the Herkimer BOCES region.
Services currently offered to the districts include the organization of storage areas to facilitate efficient disposition and retrieval; annual inventory updates and disposition of obsolete records; micrographics and the retrieval of filmed information; development of automated indexing systems; policy and procedure development; consultation; and staff training.
This division continues to seek innovative records and information management techniques and maintains a strong commitment to the success and future continuation of the existing records management programs.
Business Manager
A shared business manager works in two or more districts as the primary or secondary person in charge of district financial services.
Cooperative Purchasing
The school districts cooperatively bid items – such as custodial supplies, fuel oil, gasoline, bread, milk, ice cream and duplicator paper. Substantial savings in cost are realized through bulk purchasing.
Workers’ Compensation
Districts may participate in a self-insurance plan for workers’ compensation. Administrative costs for this plan are BOCES aidable.
Health Insurance Administration
Health insurance consortium participants are provided a competitive cooperative rate for health insurance. Administrative costs for this plan are BOCES aidable.